JotterPrivacy notice
Jotter · last updated 28 October 2026
What Jotter is
Jotter is software that schools use to keep fees, attendance and report cards in one place, with a parent portal for families. Every school has its own separate copy of Jotter and its own records.
Whose information it is
The school decides what goes into its Jotter and why. Jotter looks after that information on the school’s behalf and does not use it for its own purposes. If you have a question about information about a child or a parent, please ask the school first. Each school’s sign-in page links to the school’s own privacy notice.
What this website collects
- The Jotter information page: No personal information. It has no forms, no cookies, no analytics and no advertising. If you tap the email, WhatsApp or Instagram links, you are contacting us through those services.
- The sign-in page: The username and password you type are sent straight to your school’s own system to be checked. This website does not keep them. It then passes you to your school’s system using a one-time code.
- The demo: It asks for a PIN, which is checked on our server. If the PIN is right, a small cookie lasting about 12 hours remembers that you may look around, so you do not have to type it again. The demo uses made-up sample data that stays in your own browser. Nothing in it is real or saved online.
Who can reach a school’s records
Each school’s own staff see the records their role allows. The person who builds and looks after Jotter can technically reach a school’s records, for example to fix a problem, set up an account or make the weekly backup. We do that only to support that school. We do not sell school records, we do not share them for advertising, and we do not use them for any other purpose.
Companies that help us run Jotter
Jotter uses trusted service providers to run its service. They handle information on behalf of the schools, and their computers may be outside Ghana. These providers are:
- A cloud database provider, which stores a school’s records.
- A web hosting provider, which runs the websites.
- An email-sending service, which sends receipts and report-code emails for schools.
- Private storage for the weekly backups.
If you would like to know exactly which companies these are, ask your school’s office or contact us below.
Your choices
To see, correct or delete information about you or your child, please contact your school’s office. For anything about the Jotter website or demo, call or message us on WhatsApp.
Changes
If this changes, we will update this page and the date at the top.